ADD CARRIER ID NUMBER TO BOX 33

The defaulted HCFA formats for HCFA General Red, HCFA Red Med (for Medicare), HCFA Work Comp and HCFA Red Med WA formats are set to place the clinic name in box 33 and the Doctor’s name in box 31. If your templates are not currently doing this, you might want to consider resetting the template to the default format, then changing the UPIN number for the Carrier ID as listed below.

In the Carrier Information file for each carrier you will see a button in the lower right hand side of the screen marked CARRIER DOCTOR NUMBERS. From this field you may enter the individual numbers that this carrier uses to identify the doctors. Once you have entered the number(s) click on [Save Changes]. You are now ready to use these numbers, if applicable on your billing forms.

Manually Adding this Field to HCFA Form

The easiest way to edit this form is to do this from billing. In this way, we can test to be sure that everything is doing what we need. Once in billing, pick a patient with which to test. It is best if the patient already uses the form we are editing. Now click on EDIT. This brings up a screen with all the small “boxes”.

At the bottom of the screen (use the “elevator” on the right to move to the bottom of the format) you will see the group of boxes in the lower right that represents box 33. The last box in this area should be the UPIN box that needs to be corrected.

Double click on this box to bring up the Expression area. Now click on the button to the right of the Expression ([…]) to expand this expression. You should see the following:

UPPER(CHRTRAN(MFDOCTOR.UPIN_NUM,"./,"," "))

To correct this to the proper expression, you will correct this to read as follows:

IIF(EMPTY(MFCARDOC.DOCTOR_ID),UPPER(CHRTRAN(MFDOCTOR.UPIN_NUM,"./,"," ")),MFCARDOC.DOCTOR_ID)

When you have corrected this field expression, OK your way back to the screen with the “boxes”. Now hold down the CTRL key and press the letter “W” to save this format.