USING THE FILE INTEGRITY CHECK IN BILLING

Starting in version 4.12.04 of TPS2000 you have an added utility. In the Billing screen you have the button [Check Billing Files].

Large database programs are subject to the whims of “power”. There are times that entries (or worse, pieces of entries) are not fully deleted or saved properly. These “garbage” entries can make an appearance in the billing files.

Since version 4.11.11 you have the added feature of a reindex with the first log in for each day. By doing this reindex daily (or at the very least once per week) and running the [Check Billing File] prior to processing each bill batch, our bills should maintain their clean appearance.

TPS2000 will also warn you if it is time to run this file integrity check. When printing bills (or patient statements) you might see the message “Manual check bill #6852 for completeness”. This is a warning that it is time to run this check.

TO RUN THE FILE INTEGRITY UTILITY

Open the [ B ] billing area of TPS2000. Click on the [Check Billing Files] button. You will see the following message:

Click on the [Yes]. This will run the process (it will take anywhere from just a few seconds to 10 minutes). If all is OK, you will the following:

If there are problems you will see a screen similar to the following:

If this screen comes up – get everyone out of TPS2000. Now hold down the CTRL key and press the letter "W” (just as it says at the top of the above screen). This will delete the orphan or garbage lines.

We suggest that you run the [Check Billing Files] prior to processing a bill batch to maintain your billing files in the best possible condition.