HOW TO ADD USER LOG ONS

We need to start by logging into the TPS2000 program using the following log in:

NAME: HERMAN

PASSWORD: SUPERMAN

If you are not already on the Quick Start Menu, click on the “Open File Folder” Icon

Go to User Access Maintenance and double click to open this file. You will see the screen for the above log in and it will look like this:

To add a new user entry, click on the “+” on the navigation bar.

Fill in the User ID (or Log in that you or your staff member will be using). This ID can be as little as 1 character or as many as 8 characters. Next type in the name of the staff member to whom this ID will belong. In the Enter new password field, type in the password that this staff member wishes to use. This can be as little as 1 character or as many as 17 characters. You will not see the letters and/or numbers that you are typing. You will, instead, see a series of asterisks (****). Under the NOTES: User Phone #, Address, Etc. You may, if you wish, add the staff members data. This is not a required field, but may be a good way to easily locate staff phone numbers.

If the staff member will using the “Wizard”, be sure that you click on Wizard Driven Help in the Pers. Settings and Preferences area. Next, click on the Access Level pull down menu and choose the level of “rights” or access that this staff member possesses. You have the choice of:

Super-User – All Access Options (usually defined as having access to all levels of the program).

Nat – National (usually defined as having access to all levels of the program).

Sup – Supervisor (usually defined as having access to all levels of the program).

BK – Bookkeeper (usually defined as having access to everything except setup data). User 1 - Undefined

User 2 - Undefined

Other – Undefined

After you have selected the level of access rights, you may now select which areas of the program are accessible to this staff member. In the box labeled User Access Options, hold down the CTRL key and click on all program areas that should be accessible to this staff member. You may select “groups” or individual forms. Entries that start with a number and an asterisk (*) denote groups. Items that start with the same number but do not have an asterisk are the individual forms that make up that group. If you wish this employee to have access to all forms within the group, simply select the group (no other selections are needed). If you wish to exclude some of the forms, then do not select group. Instead, mark all individual forms to which this employee will be allowed access.

If you need to setup another staff member, click on the “+” sign on the navigation bar and repeat these actions. If you are done entering these codes, click on the X in the upper right hand corner of the User Access Rights and Passwords form and close the entry.