Cash Reconciliation and “Closing” Report -- Print business closing figures for the
business day or accounting period. This
report is also used to close business days and to allow cycling into the next
business day. You will see the Reports
Parameters Screen with the CASH RECONCILLIATION and "CLOSING" REPORT
title filled in. Use the down arrow to
choose the first Business to be closed.
Once the Business has been selected, the Cash Reconciliation screen will
appear. This screen will not effect what posts to the accounts, it is there to
help you reconcile your cash drawer and be sure that everything has been posted
in the computer program.
On the left side you see what the computer has entered,
on the right side you put in what is real.
Actual Cash will be the total cash received today plus any money you are
accounting for in your drawer (i.e. $100 for change, etc.). Same with Actual Checks and Actual Credit
Cards. TPS 2000 assumes that all the
Credit Cards and Checks will be deposited.
TPS 2000 does not assume that all the Cash will be deposited. You must tell TPS 2000 how much, if any, of
the cash will be in this current deposit.
If you leave Cash Deposit blank, then any cash listed in Actual Cash
will roll over to the Closing Cash Base and become the next days Opening Cash
Base.
Cash Out will be used to list any money used from your
Cash Drawer, i.e. money used to pay for a COD.
When you have completed this screen, click on Print. This will print a copy of your closing reports,
there will be the Daily Closing Report (a print out of the Cash Reconciliation
Screen and the Current (Today's), Month To Date and Year To Date Business
figures. There will also be a
Transaction Journal that will show the detail of Today's Activities.
You may print the above reports as many times a day as
you would like. When you click on the
EXIT button of the Cash Reconciliation Screen, you see the message "Do you
want to close this day, or accounting period, at this time?" If you click on NO, you will exit back to
your TPS 2000 program ready to continue your day, if you click on YES, TPS 2000
will make the data from today a permanent part of the patients' records.
Production Report -- This report shows certain selected
statistics that measure production for a selected day, week-to-date,
month-to-date and year-to-date. This
report gives you “at a glance” views of the following statistics:
VISITS Number of Patient
NEWPAT Number of New
CHARGES Total of all Service, Inventory, Finance
Charges and Other Services delivered
SERVICE $ Amount of Services minus Adj+ Discounts
INVENTRY $ Amount of Inventory
ADJUST $ Amount of Adjust
INCOME $ Amount of Applied Payments
The above statistics are Doctor Specific and will also be
totaled for the Business. The Business
portion of the report will also contain one additional statistic
PAYMENTS Total
Amount of Payments
This statistic is for the Business only. Payments do not belong to a doctor until they
have been applied to services which that doctor has provided (INCOME Statistic
above).
Highlight this
report and click on RUN REPORT. The
following fields may be changed to reflect the period you wish the report to
reflect. They currently default
appropriately based on Today’s Date.
End of
Reporting Period (e.g. Today) 05/01/2000
Start of
Week to Date Period 04/29/2000
Start of
Month to Date Period 05/01/2000
Start of
Year to Date Period 01/01/2000
The above dates are based on today being the first of
May, a week that “ENDS” on Friday, the current month and a calendar year
(Current Period=5 in Clinic Information).
You also have the ability to set this report to Re-calculate the
statistics before running this report (this is the recommended procedure) or to
skip this process.
Once your selections have been made, click on Printer. Choose the printer to which you wish to send
this report.
Production By Category Report -- This report shows certain selected
statistics that measure production for a selected day, week-to-date,
month-to-date and year-to-date. These statistics are based on the PRODUCTION
CATEGORY that you have designated in your Services Master Listing.
Highlight this report and click on RUN REPORT. The following fields may be changed to
reflect the period you wish the report to reflect. They currently default appropriately based on
Today’s Date.
End of
Reporting Period (e.g. Today) 05/01/2000
Start of
Week to Date Period 04/29/2000
Start of
Month to Date Period 05/01/2000
Start of
Year to Date Period 01/01/2000
The above dates are based on today being the first of
May, a week that “ENDS” on Friday, the current month and a calendar year
(Current Period=5 in Clinic Information).
You also have the ability to set this report to Re-calculate the
statistics before running this report (this is the recommended procedure) or to
skip this process.
Once your selections have been made, click on Printer. Choose the printer to which you wish to send
this report.
Payments By Category Report -- This report shows the payments applied to
each of the production categories. They
are displayed for a selected day, week-to-date, month-to-date and year-to-date.
These statistics are based on the PRODUCTION CATEGORY that you have designated
in your Services Master Listing.
Highlight this report and click on RUN REPORT. The following fields may be changed to
reflect the period you wish the report to reflect. They currently default appropriately based on
Today’s Date.
End of
Reporting Period (e.g. Today) 05/01/2000
Start of
Week to Date Period 04/29/2000
Start of
Month to Date Period 05/01/2000
Start of
Year to Date Period 01/01/2000
The above dates are based on today being the first of
May, a week that “ENDS” on Friday, the current month and a calendar year
(Current Period=5 in Clinic Information).
You also have the ability to set this report to Re-calculate the
statistics before running this report (this is the recommended procedure) or to
skip this process.
Once your selections have been made, click on Printer. Choose the printer to which you wish to send
this report.
Payment Detail Report / Receipts – This
is the same report that is available on the Payments/Refunds/Transfers screen.
You can now print a Payment Summary Report that lists all payments on the
Payments screen since a certain date.
Click on Payment Detail Report / Receipts, then click on Run
Report. Select the date range for which
you need to see this report (CAUTION:
This date range returns the payments/ refunds within the date range
selected. This may not match your daily
closing report as it is based on the date and time entered and not on the
production (payment) date). If you are
using this as a replacement type receipt, you may also enter a special receipt
message (currently the system defaults to “Thank you for your payment”.
Once your selections have been made, click on Printer. Choose the printer to which you wish to send
this report.
Tax Summary Report – This report shows the total
tax liability that was incurred in a specified time frame. This report can be
used to file tax reports. If you need to
have your taxes broken down by City tax, County tax, State tax, etc. Be sure that you have these setup correctly
in the registry. This report will group
and summarize based on the tax entries.
Click on the Tax Summary Report, then click on Run
Report. Select the date range for which
you need to see this report. You may, if
needed select a specific Business or Doctor.
For the clinic information, leave these two fields blank.
Once your selections have been made, click on Printer. Choose the printer to which you wish to send
this report.